Student Contract Rules & Regulations

By submitting an application to Tartu College (TC), you agree with all the terms of the occupancy conditions at TC.

Definitions

TC - Tartu College Student Residence

Resident - a student who has signed a short-term contract for accommodation with TC. During the Fall-Winter school term (September to April) TC accepts only full-time university students (registered and attending).

Room Occupancy Fee - paid by the resident monthly for the duration of their short-term contract with TC.

Suite - a living space that consists of 5 or 6 private bedrooms and a shared common area. The suites are either Standard, Prime or Premium suites.

Common area - all entry passages, elevators, stairways, hallways, and corridors outside the suite and kitchen, washrooms and hallway within the suite. The use of common areas is shared by residents and maintained by TC staff.

Contract period - refers to the duration during which the contract is valid and in effect, from the specified move-in date until the move-out date. The resident is bound by the terms and conditions laid out in the contract. The resident cannot stay beyond the contract move-out date unless confirmed arrangements have been made with the TC office or a new term application has been submitted and accepted by TC.

Deposit & secure your reservation

School term (Contract period September to April)

1. A DEPOSIT by credit card IS REQUIRED TO RESERVE A ROOM. Once a room is reserved by deposit at TC, THIS DEPOSIT WILL BE USED FOR THE LAST MONTH'S OCCUPANCY payment of the term (December or April).

2. The room is reserved from the 1st day of the first month of your stay (e.g. September or January), and therefore the first monthly occupancy payment is for the complete month, regardless of the move-in date.

3. When you move into Tartu College, you must pay the first month's occupancy fee (September or January).

4. Deposit is used for the entire last month of your stay, (example: December 1st - 31st, April 1st - 30th), regardless of the actual move-out date.

Summer term (Contract period May to August)

5. If you are staying for less than one (1) month, full payment for your stay must be made to secure your reservation prior to your arrival.
6. If you are staying MORE THAN one (1) MONTH, a deposit of one month's occupancy fee will be required to reserve your room. This deposit will be applied against your last 30 days of occupancy.

a) When you move into Tartu College, you must pay the first month's occupancy fee or balance of days
When you move into Tartu College, you must pay the first month's occupancy fee or balance of days.
b) If you extend your stay after moving in within the summer term, the rate for the original occupancy period will not change. The best rate will be applied to the extended days.

Monthly occupancy fee payments

7. Monthly occupancy payments are due on the 1st day of each month – accepted at the TC Office in person by debit or credit card, or over the phone with a credit card (Monday through Friday, 9 am to 4 pm), or e-transfer.

a) If payment is made within the first 5 business days of the month, a $40 discount will be applied to the room rate.

b) If payment is made within the first 6-10 business days of the month, a $20 discount will be applied to the room rate.

8. Please keep all deposit and monthly occupancy payment receipts as proof of payment for tax purposes.

9. NEW ** Due to the high cost of credit card charges, a credit card surcharge of 2% will be applied on occupancy payments paid by credit card or international credit/debit card once the student has moved into the Tartu Residence. TC also accepts debit card payments, e-transfers, or cash, which will not carry the 2% surcharge.

Double-shared rooms

10. Anyone wishing to stay in a double shared room with a friend needs to agree to pay the full cost of the room in the event that the other occupant moves out. Both occupants must sign this agreement. The resident staying for the longer term is welcome to look for another occupant to share the room with who will pay the designated monthly fee.

Cancellations

Tartu College is a student residence building which only has short-term contract periods with flexible payment terms.

11. If you terminate your stay within the first two months there is no refund of the first and last month's occupancy fee.
12. 60 days written notice is required to terminate the school term occupancy without financial penalty, after two months of occupancy. Without 60 days written notice, an application fee of $800.00 will be charged.
13. For the Fall Term (September to December/April) move-in, there is no refund of the deposit for a room cancellation after July 31. For cancellations before July 31, a $400 application fee will be paid from the deposit.
14. For the Winter Term (January to April) move-in, there is no refund of the deposit for a room cancellation after November 30. For cancellations before November 30, a $400 application fee will be paid from the deposit.

Summer term short stay (less than one month)

15. For cancellations 7 or more days before the move-in date, an administration fee of $50 applies.

16. For cancellations within 7 days of move-in date, an administration fee of $100 applies.

17. There will be no refund after moving in.

Summer term (more than one month)

18. For all cancellations before the move-in date, an administration fee of $400 applies.

19. After moving in, an administration fee of $800.00 will be charged.

Property Access

20. By signing a short-term contract with Tartu College Student Residence, residents have exclusive access to a private room within either a Standard, Prime or Premium room category. The kitchen, hallway, and washrooms within the suite are considered common areas shared with the other suitemates and they are maintained by Tartu College staff. Tartu staff has the right to enter the suites when necessary (generally between the hours of 10:00 am and 4:00 pm). This includes Housekeeping, Maintenance, Front Desk Attendants, Management and Office staff. Tartu staff will only enter the student room with due notice or in case of emergencies and two staff members will always be present when doing so. Please note that the suites are not exclusive to the students staying in the suites even though the suite's hallway doors are locked to other residents.

For example:

i) Housekeeping does the general cleaning once per week. Students are still expected to look after their dirty dishes in a timely manner, take the garbage and recycling out when the bins are full (to reduce pests in the building), and keep the living premises in a general state of cleanliness so that all the students can have the enjoyment of the space.

ii) Maintenance – changes light bulbs, repairs deficiencies, looks after plumbing and electrical issues, smoke alarm batteries, pest control, etc.

iii) Management – may need to enter the suite to review the common areas, or speak to a student; in some circumstances, management may need to bring in contractors or group coordinators to view the common areas in the suites. TC Office will endeavour to notify students whenever non-staff members are entering the suites beforehand, except in case of emergency.

iv) Front Desk Attendants – often need to check on certain things in the suites, they help with minor repairs and problems and are often the first point of contact for the students.

IMPORANT NOTE: In cases of emergency or should one suite have problems with their plumbing (WC) or kitchen facilities, TC has the right to give a student temporary access for the use of another suite with working facilities (i.e. if water is turned off in one suite, students may be given temporary access to a suite which has running water for WC facilities and/or use of the kitchen). Note: students in the suite providing the services will be notified of other students coming to use their suite temporarily. These are only temporary measures and students will be blocked from using the suite in the future as soon as their suite is returned to normal function.

21. The resident will receive one set of keys/FOB which must be returned to TC on the move-out date. Replacement fee for any lost or unreturned keys/FOBs is $50.00. Also, a preset personal access code to operate the keypad will be provided during the move-in. Residents must keep their access codes private at all times. Changing the access code due to convenience or negligence is subject to a service charge of $75.

22. Occupants are strictly prohibited from sharing, loaning or duplicating TC keys, FOBs and access codes.

Subletting

23. NO SUBLETTING is allowed at TC. If this occurs, immediate expulsion from TC may be forthcoming.

Transfers

24. Residents can request a transfer with written notice. If a room transfer is possible, the transfer fee of $50 must be paid before the transfer date.

25. TC reserves the right to transfer the resident at no charge due to liability from substantial maintenance or other building-related causes required in their suite or room.

26. A resident may be transferred if their behaviour is disruptive to their suitemates but does not warrant eviction from TC as a whole.

No smoking policy

27. NO SMOKING or VAPING (including e-cigarettes and cannabis) is permitted anywhere in the building or within 9 meters of any building entrance or exit in accordance with the City of Toronto Municipal Code Chapter 709.

28. Any Cannabis, meant for personal use must be stored in airtight containers.

29. Students are not permitted to grow cannabis at TC premises.

Guests

30. As a courtesy to other residents, guests must leave by 11 pm.

31. Resident must accompany their guest(s) at all times and take full responsibility for the conduct of their guest(s) on the premises.
32. All overnight guests must be registered with the Front Desk. An overnight charge of $50+HST will be applied to the room occupant’s account for each night the guest has stayed over. Having unregistered overnight guests in your room is subject to a penalty or expulsion from TC residence.

33. Overnight guests of the opposite sex are not allowed in all male or all female suites unless all suitemates have signed an agreement to allow for the exception.

34. Residents are allowed to host overnight guests for a maximum of 3 nights per month.

35. Guests are not allowed to use Tartu common areas (including the kitchen and hallway of the suite) for overnight stays.
36. Residents are responsible for their guests to keep the TC premises safe and clean and explain the TC rules and regulations.

Fire & safety

37. Each resident is responsible for monitoring their cooking. Should your cooking set off a general building fire alarm due to your negligence and/or abandoned cooking, you could be charged ($1600) for any Toronto Fire Department invoices that TC receives.

38. The hall, entry passages, doors, elevators, stairways, hallways, and corridors outside the resident's room shall not be obstructed by any of the resident's footwear or personal effects. No door mechanism is to be obstructed in any way.

39. The windows in the rooms and kitchen shall not be covered or obstructed, except by the drapes or blinds TC has provided.

40. No additional locks shall be placed upon any door in the building.

41. Storage of any combustible, dangerous or offensive goods, provisions or materials is not permitted.

42. Residents cannot alter electric light fittings, wiring or additional electrical circuits, and shall not overload existing electrical circuits in their rooms or shared spaces. Residents cannot plug in or use air conditioning or heating units in their rooms or common areas that are not provided or installed by TC.

43. Please see the front desk regarding extra needs. Tartu College can request the resident to remove any unauthorized items from the premises.

Cleanliness

To ensure and respect every resident’s enjoyment of the shared spaces:

44. Each resident is responsible for their personal cleanliness in their bedrooms and the suites’ shared space: shared kitchen, washrooms, hallways. Stoves, ovens, microwaves, counters, dishes, utensils, pots/pans, washrooms should be cleaned immediately after use!

45. TC Staff cleans common areas thoroughly once per week. If a suite is in an unacceptable condition and requires additional TC Staff cleaning, all suite resident(s) will be charged an extra cleaning fee.

46. Recyclable items are identified on the Blue Bin - paper, glass, plastic, tin, metal should be placed into the recycling blue bin/boxes. NO FOOD WASTE/GARBAGE IS ALLOWED IN THE BLUE BIN as per City of Toronto regulations.

47. Garbage must be put in plastic bags or equivalent, tied tightly and put into the garbage chute. Large items for disposal should be brought to the ground level to the back doors area.

Quiet time

48. All residents are obliged to the City of Toronto Noise Bylaw (TORONTO MUNICIPAL CODE CHAPTER 591, NOISE). No loud music or noise between the hours of 11:00 pm to 7:00 am. No unusual disturbance or noise that interferes with the comfort and needs of other residents will be permitted.

Decorations

49. No sign, advertisement, or notice of any nature shall be inscribed or painted; nor any article/thing, (eg. television/radio aerial, air conditioner or equipment), shall be fixed to any part of the building or windows.

50. No flyers or posters containing racial, religious, political views or any other content which may be discriminatory or disrespectful is not permitted at Tartu College.
51. Spikes, hooks, screws, nails, push pins, or tape shall not be put onto the walls or woodwork of the building. Residents will not paint rooms, or paper or decorate any part of the premises without the consent of the management in writing. See the front desk for guidance.
52. To clean curtains, please notify TC staff. DO NOT wash the curtains.

Maintenance and repairs

53. Any costs to repair damage done to any part of TC from misuse or from unusual or unreasonable use shall be borne by the resident regardless, if it was the fault of their guest.
54. In the event the toilet is overflowing or a tap is left running, please inform the TC Front Desk Immediately. Phone: 416-317-4858/ email This email address is being protected from spambots. You need JavaScript enabled to view it.. If no action is taken and water damage occurs, the resident shall be liable.
55. Residents cannot tamper with building fixtures or systems, including the wiring of fire prevention systems, cameras, elevators or the removal, and/or misuse of any TC common space, appliance, furniture, fixtures, cafeteria dishes and/or property; and shall not overload existing electrical circuits in their rooms or common spaces. Should anything be attached to any part of TC property without the express authorization from management, TC will maintain ownership of the object.
56. Residents cannot plug in or use air conditioning or heating units, or appliances that draw a lot of power in their rooms or common areas that are not provided or installed by TC.
57. Extra bar-fridges are allowed with a monthly charge of $7 at the discretion of TC and a written consent from TC management.
58. No heavy furniture shall be moved over floors of the suite, halls, landings, or stairs. Residents will be held responsible for any damage to the building caused by moving furniture in or out of the building.
59. TC reserves the right to carry out any maintenance or short to long-term renovations which may require water, electricity, elevators etc. service interruptions. TC will inform residents about any maintenance work a minimum of 24 hours prior (except in emergency situations).
60.Please see the front desk regarding extra needs. Tartu College can request the resident to remove any unauthorized items from the premises.

Laundry

61. Washers and dryers (18th floor Laundry Room) are provided for resident use and machines must be cleaned after use (i.e. lint trap, residue in machine). The Laundry Room is open from 6am until midnight, 7 days a week.
62. Laundry machines are owned and operated by Coinamatic. TC shall not be responsible for any injury, damage, loss or theft to any persons or personal property.

Animals & pests

63. Pets, animals, or birds are strictly prohibited from being kept on the premises.
64. Periodically, TC has dealt with pest situations. TC has monthly, preventative treatments in the building. If the resident believes that they have pests, they must advise TC staff immediately! The suite/room will be inspected by TC staff, and required treatments will begin. TC cannot accommodate room transfers requested due to pests.

Diseases

67. In the event of contagious or infectious diseases developing, TC agrees to have patient(s) removed forthwith and to have the shared suite treated immediately in accordance with any by-laws and regulations in force. All government rules and regulations must be followed (i.e. masks must be worn in all common areas of TC and Masters Buffeteria during a pandemic).

Room inspections

68. Before the end of the school terms, TC reserves the right to inspect all rooms before the end of occupancy. TC will notify residents of a scheduled inspection date. Should there be any damage, residents could be responsible for the cost of repairs.

Internet

69. TC reserves the right to disconnect users who damage, abuse or dominate the TC internet network.

a) Users who upload or download illegal content will be disconnected.
b) If TC's internet provider requests information about a particular user, that information will be released.
c) All computers must have current virus protection
e) No Private Routers (WI-FI) and/or Switches may be hooked up in TC

70. Bitcoin (or any similar cryptocurrency) mining is not allowed in TC.
71. TC reserves the right to carry out maintenance work for any internet/Wi-Fi equipment and infrastructure which may require connection interruptions. TC will inform residents about any maintenance work minimum of 24 hours prior (except emergency situations).

Disruptive behaviour

72. Students with disruptive behaviour - grounds for expulsion:

Smoking or vaping inside the building – anywhere, including in stairwells, hallways, bedrooms, or any common space in the building
Threatening other students, management/staff or guests with violent behaviour – physical or verbal
Non-payment of occupancy fees for more than 30 days (residents are encouraged to contact the office regarding any issues)
Destroying Tartu College property
Extreme messiness
Stealing anyone’s property
Consistently not adhering to TC’s Occupancy Rules & Regulations

In cases of disruptive behaviour, a “No Trespass Order” may be issued and the student may be required to vacate the premises, with their belongings, immediately.

Cars and bicycle parking

73. Car and bicycle underground parking is available by registration for a monthly fee. Monthly fee does not include the charging of e-bikes or external batteries.
74. Bicycles are not allowed in residence rooms or common areas and are to be kept in the underground parking only.

TC management reserves the right to make additional rules and regulations to ensure safety, security and cleanliness of the premises and for preservation of good order therein.

Violation of TARTU COLLEGE Rules and Regulations may be grounds for immediate expulsion.

If you have any concerns regarding the above, please contact us.

Tartu College Student Contract Rules & Regulations

By submitting an application to Tartu College (TC), you agree with all the terms of the occupancy conditions at TC.

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